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Guide to the Law Library at UH Manoa : Proxy Borrower

A guide to the University of Hawaii Law Library.

What is the Proxy Borrower Program?

Proxy patrons are patrons who are authorized to charge items for other patrons.  

Faculty may authorize their student research assistants (RA) to charge out library material in their names.  A Proxy Borrower Registration Form must be signed by the faculty member and the student (RA). Completed forms are submitted to the library front desk for processing.  It is very important that faculty members with authorized Proxy borrowers on their account frequently monitor their library account for item due dates. 

Fines and Fees

The faculty/staff member will be financially responsible for all transactions made by proxy borrowers on their account. Law faculty do not pay fines or fees to the Law Library. However, Law faculty must pay accrued fines and fees to other UH libraries.  

Requesting material online

Professor has to request items online and the RA could pick up items with the proxy card.  


In the case of a UH affiliated grad student, they can request the item online using their own account, and then make it a proxy charge at the point of check out.

Removing a Proxy Borrower

It is the faculty/staff members responsibility to inform the library when to remove a proxy borrower.


  • The proxy borrower will be registered as an added borrower under the faculty member’s name. 
  • The faculty member is responsible for any costs associated with the loss of or damage to materials borrowed by the proxy borrower.
  • All recalls and overdue notices of charged-out materials will be sent to the faculty member and the proxy borrower.
  • The proxy borrower may only borrow materials relating to his/her research for the faculty member.
  • The faculty member and the proxy borrower should inform the library when the proxy borrower is no longer authorized to borrow materials on the faculty member’s behalf.  

How to Register & Borrow as a Proxy Patron

To set up Proxy borrowing privileges, the Law School faculty and his/her proxy borrower must read the conditions and sign this Proxy Borrower Registration form.  When completed, the form should be emailed to ellenrae [at] hawaii [dot] edu. 

After the registration has been inputted, the Proxy Borrower will be sent an email that they can now request the library items for the faculty member.

  • Log into Primo and "Request the Specific copy" of the item that is available in our library.
  • In the Comment box, the proxy borrower should write that he/she is borrowing DVD on behalf of X faculty member.



The Law Library's  front desk staff will receive and process this special proxy borrower request. The Proxy borrower will then receive an email to schedule a date/time for pick up.